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1.
What form should I use to request a payment?
If you are paying a company/vendor, you should
do an online requisition. If you are paying
an individual e.g. a consultant, you should
submit a disbursement request with all the
necessary attachments. Payments for services
require a valid contract (see Disbursement
Request page). |
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2.
How much is the mileage rate for reimbursement
at AU?
Mileage rate that is always the current published
local rate of the IRS. |
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3.
How can I find out the status of the paperwork
that I submitted to your department?
You can go online in Datatel, go into VENI,
type in the vendor name and you will see all
activity for that vendor. Here you can identify
your document. If you have the online requisition
number, check on RINQ or if you have the purchase
order number, check in PINQ. |
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4.
How do I know what is my budget account number?
The budget coordinator for your office has
all that information. |
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5.
Why do my checks sometimes come out with misspelled
names?
Information on disbursement requests should
be printed or typed. When hand written, it
is subject to interpretation. |
6.
How can I correct a general ledger error on
my account?
If the change involves a payment that was
made, send or e-mail the written request to
the Director of Accounts Payable. If it involves
only a reclassification, send that request
to the Director of Accounting. |
7.
What should I do when I receive my goods in
my department?
You should go online into PORC and
receive those items. This would be a signal
to Accounts Payable that you are ready to
pay. |
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8.
I did a requisition on a disbursement request
form. How can I tell if it has been paid?
All requisitions should be done online. The
disbursement request would have been given
to Purchasing. Go online into VENI
and pull up that vendor. Match your request
with the dollar amounts and "detail" into
that requisition or purchase order to determine
if it is yours. If it is, it will show you
the purchase order, voucher and check if completed. |
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9.
When will I receive my printed ledger?
With the advent of Datatel, departments are
expected to run their own reports. If you
have not been trained as yet, call x2700 to
sign up for general ledger training. |
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10.
Why can’t I get a set of paper requisition
forms?
The purchasing office will no longer stock
paper requisition forms as departments are
now entering requisitions online. |
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11.
How can I learn to put my requisition online?
Call the Finance Office x2700 to sign up for
requisition training. |
12.
How can I get Datatel access?
There is a form available from the Technology
Hotline x2550 where you
can request access. |
13.
What is the minimum amount of a check reimbursement
to an employee or student?
We encourage small amounts to be handled by
petty cash because of the cost involved in
cutting checks. Amounts less than $100.00
should be taken from petty cash (your own
or the Cashier’s office). If the amount is
being reimbursed to a non-employee, we will
cut a check. |
14.
How can I hire an individual to perform services
for my office or me?
Before hiring, you should process a Professional
Services Agreement Form, make
sure it is signed by the independent contractor
and countersigned by the designated person
in the Finance Department (Patricia Kelshian).
Once the contract is ratified, the work can
begin. In order to pay the contractor, fill
out a disbursement request form and attach
the contract and forward to Accounts Payable. |
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